If you have a visitor in the building then use the Outlook add-in AskCody Visitors to pre-register the visitor. Your visitor will receive welcome information on sms and mail and you as a host will get notified when the visitor arrives.
In Outlook after you’ve added external attendees to your meeting invitation
In upper right corner press AskCody Visitors
Select the external visitors from the dropdown list
Add Company and mobilenumber(optional) for each visitor
Select the host to get notification on visitor arrival
Finally press Send Visitor List To Reception
A confirmation message will briefly show
Info: The reception can see you have an expected visitor, your visitor will 10 minutes prior your meeting receive a check-in SMS and mail, when the visitor has checked in then the host will receive an arrival notification. The visitor receives information on parking and wi-fi access.
Info: You and the visitor receives a notification to check-out the visitor. After the meeting just press this link, the reception is now informed.
TIP: If you forget to add the visitor to the visitor list through AskCody Visitors add-in, then the visitor can use the check-in screen in the reception.